Invoices in one side, booked entries out the other.
We automate the entire invoice lifecycle: inbox monitoring, PDF extraction with AI, PO matching, ERP posting, exception handling. Your accounting team stops doing data entry.
Handles any PDF format ERP-agnostic Exception routing included
Why invoice automation is the single best AI starter project
Invoice processing hits every requirement for a great AI automation: high volume of unstructured input (PDFs from every supplier in a different format), clear success criteria (did the data match the PO?), easy ROI calculation (X hours saved), and visible stakeholders (finance teams love faster closes).
It's also a discipline that's been stuck at template-OCR for 15 years. LLMs finally make it possible to handle any invoice format without pre-training on each supplier.
Our invoice automation engagements typically ship in 4–6 weeks and achieve 85%+ auto-processing within the first month.
What our pipeline does
Inbox watcher
Monitors a dedicated invoices mailbox. New PDF → pipeline.
AI extraction
LLM extracts structured fields from any PDF format. No templates needed.
PO matching
Looks up purchase orders / supplier records. Flags mismatches.
ERP posting or escalation
Matched invoices posted automatically. Exceptions routed to a human with full context.
Good fit for
Good fit
- 100+ supplier invoices/month
- Mix of PDF formats (not single-template)
- ERP with API (Dynamics 365, Holded, SAP, Odoo, NetSuite, etc.)
Not a good fit
- Low volume (< 30/month) — human is cheaper
- All invoices come in EDI or a single template (traditional OCR suffices)
What this looks like in the real world
Questions we hear all the time
How accurate is extraction?
Typically 95%+ on line items and headers across any PDF format. The 5% get flagged to a human with the original invoice + extracted fields for review.
Do you handle multi-currency / multi-tax?
Yes. Extraction includes currency and tax detection, and we map to your ERP's accounts.
Explore related topics
Let's see if we're the right fit.
30-minute call. We'll tell you honestly whether we can help — or if someone else is a better fit.
Or email us at contact@unlockmanagement.com